Publication Chair Handbook
Current Chairs:
| Name | Affiliation | Contact |
|---|---|---|
| Pierpaolo Basile | University of Bari | pierpaolo.basile@uniba.it |
| Libo Qin | Central South University | lbqin@csu.edu.cn |
| Zhenghao Liu | Northeastern University | liuzhenghao@cse.neu.edu.cn |
Overview of Responsibilities
The Publication Chairs at *CL conferences are responsible or producing the entire proceedings of the conference, including the main conference proceedings, companion volume(s), and workshop proceedings, and then delivering them to the Anthology director. Most of these volumes are actually edited by a separate book chair, responsible for the corresponding event (workshop, demo session, etc.), but the Publication Chairs are responsible for coordinating the whole process. In addition, the pub chairs are normally the book chair for at least the main conference proceedings and companion volume(s).
\ The following are the main responsibilities of the Publication Chairs:
1. Preparation & Cross-Committee Coordination\ 2. Proceedings Information Collection\ 3. Finalizing Proceedings Formatting
Breakdown of Responsibilities
1. Preparation & Cross-Committee Coordination
This responsibility concerns collecting information from previous chairs to aid in the performance of your duties, in addition to general preparation for creating the proceedings.
| Task | Start | Deadline | Dependency | Notes |
|---|---|---|---|---|
| Contact Previous Year’s Chairs | ASAP | May 2024 | - | - |
| Draft Publication Timeline | May 2025 | May 2025 | - | For example: Download all papers and metadata from OpenReview (early June), finalize main conference proceedings (early July), finalize workshop proceedings (late July) |
| Setup GitHub Repository | May 2025 | July 2025 | - | The primary codebase for creating proceedings is ACLPub, available here |
2. Proceedings Information Collection
This responsibility concerns the collection of all relevant information to be included in the proceedings, including images and biographies of speakers.
| Task | Start | Deadline | Dependency | Notes |
|---|---|---|---|---|
| Download Papers & Metadata from OpenReview | June 2025 | June 2025 | - | Check for missing papers and request a definitive list. |
| Run ACLPubCheck Tool | June 2025 | June 2025 | - | (1) Tool accessible here; (2) Contact authors of problematic papers that fail checks. |
| Request ISBN | June 2025 | June 2025 | - | ACL can provide these for ACL conferences - provide exact titles of each volume and send this information to the ACL Business Manager. |
| Request Sponsor Logos | June 2025 | June 2025 | - | - |
| Request "Messages from Chairs" | ASAP | June 2025 | - | - |
| Collect Chair/Organizers List | ASAP | June 2025 | - | - |
| Collect Keynote Speaker Information | ASAP | June 2025 | - | - |
| Check Institutions Against ACL Embargo List | June 2025 | June 2025 | All paper info collected | - |
3. Finalizing Proceedings Formatting
This responsibility concerns finalizing the content of the proceedings ready for final publication, including generating the relevant YAML files and working with Workshop Chairs to generate workshop proceedings.
| Task | Start | Deadline | Dependency | Notes |
|---|---|---|---|---|
| Check Author Name Format | June 2025 | June 2025 | - | - |
| Finalize YAML Files | Mid June 2025 | Late June 2025 | - | For example: Download all papers and metadata from OpenReview (early June), finalize main conference proceedings (early July), finalize workshop proceedings (late July) |
| Compile Conference Proceedings | Late June 2025 | Early July 2025 | - | - |
| Send Instructions to Workshop Chairs | May 2025 | May 2025 | - | - |
| Compile Workshop Proceedings | July 2025 | July 2025 | YAML received from workshop chairs | - |