On this page, we list general advice that didn’t fit anywhere else.
Set up a mailing list at which the publication chairs and all student assistants who support you in your work can be reached. Authors will forget to send questions and requests to that address, but you can put it in cc when you respond, so everyone on the team can keep track of where everything stands.
It is a really good idea to set up a mailing list that contains all book chairs (including all chairs of each workshop, not just the one who is the official contact person) and communicate frequently. This is because in some cases corresponding chairs did not forward emails to other organizers, which cause a serious problem in communication.
Each book has its own site in the START system (make sure they do; sometimes the tutorials etc. forget because their is no real reviewing, but they still need to use START to produce their proceedings). Make sure you have manager access to each, so you can edit their metadata. You may think that it’s a good idea to let each workshop chair set up their metadata themselves, but we strongly recommend that you invest the effort to fill them all in by yourself early. This will pay off later when you avoid watching each book chair figuring out the intricacies of the metadata themselves.
from now on, can always use A4 paper